Note: Full Fee Paying Students, Full Time Distance Education Students and Pre-School students are not eligible.
If you have Full Fee Paying Students or Full Time Distance Education Students change their year level out of the range 1-12 temporarily.
A – DEST Number -stored in the System File as DETYA CODE.
B – Campus (suppressed if 0)
C – Student Record Number- stored in PCSchool as Student# (not able to be viewed on screen)
D through to M – address details – stored in Student View-Address-DETYA.
Note: there can be no Post Office Box addresses.
– there can be no punctuation marks in any field
O – Boarders – This compares the status in the student view with the status for boarders in the System File.
For Qld & SA states – please download and put on your server under PCSchool>Reports>SQL
STEP 1: Print this report first to check your data
Path: Scholastic>Administration>Student Summary Reports > Govt. Reports
Select the correct report (Qld & SA – now to use SESTEST7 as shown on screen)
Select [Print] this report.
STEP 2: Once the report is correct – run the report DETYA7.Rpt as per example
To create a .csv file to upload:
- Click on [Export to File]
- Select format as (CSV)
- OK > OK and Ok until it asks where you would like to save the file
- SAVE the file to desktop or a file for easy access – select SAVE
STEP 3: You can open the saved file and check data
STEP 4: Uploading the file to your Government – correct any errors
Note: you might have to delete the data in column B if zero